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Voicemail and Email Tips

A phone and a computer sitting on a white desk

Author: Jojo Varona

An unprofessional outgoing voicemail or tacky email could hurt your chances of getting a call back on your resume or advancing to the next round of interviews.

Assuming your resume, cover letter, and stellar networking skills will catch the eye of some awesome prospective employers, you’ll want to brush up on your email and phone etiquette.

Make sure you’re putting your best foot forward by following the below guidelines.

Phone/Voicemail etiquette:

  • Make sure that your voicemail is set up. If voicemail is not set up, the person calling might not be able to leave a message.

  • Record a clear and professional, outgoing voicemail.

  • Make sure that the message is easily heard and there is no background noise.

  • Make it simple and concise.

  • Make sure your voicemail box is not full.

  • Return all calls within 24 hours.

Email etiquette:

  • Use a professional personal email address. If you prefer, create a separate email account for your job search correspondence.

  • Create a professional email signature.

  • Proofread and check for spelling and grammar errors in each and every message before hitting send.

  • Respond to people within 24 hours.

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