Notes From HR: How To Fill Out Your W-4 and DE-4



Author: Tammy Doss


Your W-4:

This form is what determines the amount of taxes that will be withheld from your Job Shop paycheck for Federal Income Tax Withholding (FIT).

The W-4 – Employee’s Withholding Certificate is used to determine your Federal Income Tax withholding. It is required by the Internal Revenue Service to complete this document. The Job Shop uses this information to set you up in our payroll system so we can deduct the amount of taxes

you may owe the Federal Government based on your income.

Completing sections (a), (b), and (c) on the form will be the first step. Typing or Writing legibly is the key. This information will be used to not only calculate your Federal tax deduction but also your year-end W-2 Annual Tax Statement.

Everyone’s tax situation is different. Failure to complete the entire form will automatically result in you being treated as a Single person. This is fine if you are Single. However, If you are Married or the Head of the Household be sure to indicate this in step 1 (c).

Page three of the form gives you specific instructions on filling in the form. Simply complete the worksheet and then you can transfer your information to Page one of the W-4 Employee’s Withholding Certificate.

It is very important to complete Step 5 which is where you will sign and date the W-4 document.

The Job Shop will complete the employer’s section below once your part is done.

During the calendar year should you have an address change, become Single, Married, or the Head of Household or a change in your tax status you will need to complete a new form and provide it to The Job Shop so we can update your records.

Your DE-4:

This form is used to compute the amount of California Personal Income Tax (PIT) Withholding that will be withheld from your Job Shop paycheck.

The DE-4- Employee’s Withholding Allowance Certificate is easy to complete. Once you enter your Personal Information in the first section of the form including your unique Social Security Number and Filing Status – Single, Married or Head of Household you proceed to step 1 on the form.

The number of allowances, the additional amount of withholding you desire, or if you are Exempt from withholding can all be determined by completing the Worksheet on page 3 of the form. After that just transfer your information to page 1.

Sign and date the form and The Job Shop will use this document to set up your State Withholding in our payroll system.

During the calendar year should you have an address change, become Single, Married, or the Head of Household or a change in your tax status you will need to complete a new form and provide it to The Job Shop so we can update your records.

(415) 227-8610

FAX: (415) 227-8611

461 2nd St Suite C332, San Francisco, CA 94107, USA

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