Executive Assistant – Temp-to-Hire
Salary to 85K
San Francisco – On-Site
Provide executive administrative support to deal team including multiple senior-level deal professionals
Manage complex calendars including scheduling appointments and video calls and managing logistics for meetings and client events
Liaise and support internal and external clients
Support the transaction process by managing, organizing, and filing in internal database, assist with deal marketing process, and timely distribution of marketing materials
Track expenses and submit monthly expense reports for team
Arrange complex domestic & international travel itineraries as well as occasional personal travel coordination
Maintain confidentiality, work in a fast-paced environment, make informed decisions and work independently and efficiently with accuracy in high pressure situations
Assist in editing, formatting and printing presentations and documents using Power Point, Word, Excel and PDF
Provide occasional back-up support to other Executive Assistants and collaborate with support teams across multiple offices
Adhoc personal tasks also required
Some off-hour availability (overtime) required
Education and Qualifications:
Bachelor’s Degree, preferred
3+ years of experience in a corporate environment working with senior-level executives
Experience, Skills and Competencies Required:
Positive and professional attitude with the ability to self-motivate
High level of attention to detail and accuracy
Handle confidential information with diplomacy and discretion
Excellent organizational and time-management skills, with the ability to prioritize workload, multitask and work under pressure to meet deadlines
A self-starter with a high degree of energy and careful attention to detail.
Strong sense of initiative and a process-improvement mindset.
Experience coordinating complex calendars & managing expenses for multiple team members
Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
Concur expense management and travel booking experience a plus
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