Executive Assistant

Executive Assistant – Temp-to-Hire

Salary to 85K

San Francisco – On-Site

Essential Functions

Day-to-day responsibilities:

• Provide executive administrative support to deal team including multiple senior-level deal professionals

• Manage complex calendars including scheduling appointments and video calls and managing logistics for meetings and client events

• Liaise and support internal and external clients

• Support the transaction process by managing, organizing, and filing in internal database, assist with deal marketing process, and timely distribution of marketing materials

• Track expenses and submit monthly expense reports for team

• Arrange complex domestic & international travel itineraries as well as occasional personal travel coordination

• Maintain confidentiality, work in a fast-paced environment, make informed decisions and work independently and efficiently with accuracy in high pressure situations

• Assist in editing, formatting and printing presentations and documents using Power Point, Word, Excel and PDF

• Provide occasional back-up support to other Executive Assistants and collaborate with support teams across multiple offices

• In-person position

• Adhoc personal tasks also required

• Some off-hour availability (overtime) required

Education and Qualifications:

• Bachelor’s Degree, preferred

• 3+ years of experience in a corporate environment working with senior-level executives

Experience, Skills and Competencies Required:

• Positive and professional attitude with the ability to self-motivate

• High level of attention to detail and accuracy

• Handle confidential information with diplomacy and discretion

• Excellent organizational and time-management skills, with the ability to prioritize workload, multitask and work under pressure to meet deadlines

• A self-starter with a high degree of energy and careful attention to detail.

• Strong sense of initiative and a process-improvement mindset.

• Experience coordinating complex calendars & managing expenses for multiple team members

• Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.

• Concur expense management and travel booking experience a plus