Location: San Francisco, CA
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
SUMMARY OF KEY RESPONSIBILITIES:
Greet and assist visitors to the office with a positive friendly attitude.
Answer and direct phone calls.
Provide overall front-desk support to employees, guests, clients.
Organize and schedule meetings and appointments, preventing conflicts.
Arrange conference calls, rooms, taxis, couriers, etc.
Assist in the preparation of regularly scheduled reports
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Receive, sort and distribute the mail
Maintain polite and professional communication via phone, email, and mail.
Contribute to team effort by accomplishing related results as needed
Daily upkeep of studio space (running dishwashers, cleaning kitchen space and conference rooms).
Set up and turnaround conference room for meetings.
Run day-to-day errands for both administrative and design team
Moving and reorganizing supplies.
Positive attitude, outgoing, friendly
Courteous, polite, good people skills
Excellent communication skills, both written and verbal
Excellent organizational and multitasking skills in a fast pace design environment
Self-motivated and driven
Proficient in Microsoft Word, Microsoft Excel, and Microsoft Outlook
Reliable and calm in stressful situations and the ability to deliver results
Strong working professional ethics
Ability to lift 50lbs