| Administrative/Executive
Assistant Positions |
| TITLE |
LOCATION |
SALARY |
| Receptionist |
San Francisco |
$30K - $35K
|
| DESCRIPTION |
|
A well-known Architecture Studio is seeking a full-time
receptionist with administrative and accounting support
duties. We are looking for a responsible and dependable
candidate with excellent writing, editing and communication
skills.
Responsibilities include telephones, greeting clients,
ordering supplies, mail distribution, typing correspondence,
setting up client meetings, managing resource calendars,
and supporting projects.
Job requirements:
- Minimum of 2-3 years receptionist experience.
- Excellent verbal and written communication skills.
- Excellent people skills.
- Knowledge of Microsoft Word, Excel and FileMaker
Pro 6.
- Accuracy and attention to detail.
|
| TITLE |
LOCATION |
SALARY |
| Administrative Assistant |
San Francisco |
DOE
|
| DESCRIPTION |
|
Required skills:
- Ability to multi-task and work independently.
- Willingness to learn.
- Problem-solving and organizational skills.
- Careful attention to detail.
- Self-motivated with strong work ethic.
- Positive attitude, reliable and honest.
- Some Accounts Payable / Accounts Receivable.
- Timesheet entry and Client billing on QuickBooks.
- Perform various standard office duties including
mailing, faxing, scanning, making copies and filing.
Job / Computer / Education Requirements:
- College Graduate Preferred.
- Minimum 3 years experience.
- Knowledge of QuickBooks.
- MS Word, Excel and Outlook.
- Excellent verbal and written skills.
- Ability to work effectively as a part of team and
independently.
|
| TITLE |
LOCATION |
SALARY |
| Receptionist |
San Francisco |
$35K - $40K
|
| DESCRIPTION |
|
Responsibilities:
- Schedule meetings and maintain the conference room
calendar.
- Facilitate changes when schedule conflicts arise.
- Coordinate and order meals for meetings.
- Post daily meeting schedules at each conference
room.
- Maintain organization and cleanliness of conference
rooms.
- Send and receive mail, packages, and faxes.
- Assist IT staff with setup for meetings as needed.
- Maintain organization and cleanliness of supply
and print room.
- Order office supplies.
- Maintain organization and cleanliness of kitchen,
including making coffee and stocking drinks.
- Order kitchen supplies.
- Assist team members with organization and standardization
of office space.
- Assist team members with printing and binding.
- Provide support to administrative staff.
- Assist team members with special projects as needed.
Responsibilities include:
- Maintaining the project team calendar.
- Meeting setup and coordination, including scheduling,
reserving conference rooms, conference room set-up
and lunch ordering.
- Act as liaison with building management.
- Assisting with new hire orientations.
- Assisting with faxing, copying, and data entry.
- Maintaining records and files, including set up
of record binders, project files, project archiving
and document filing.
- Organizing social events within the office.
- Assisting with project research.
- Special projects and other duties as assigned.
We are looking for:
- 1-3 years of professional administrative support
experience.
- Proficiency in Microsoft Office with advanced skills
in Word and Excel.
- Some college preferred.
- Excellent interpersonal skills and ability to represent
company to clients.
- Excellent communication skills and ability to interact
well with all levels of staff.
- A self-starter that is resourceful, and detail oriented.
- Ability to set priorities, multitask and work independently
and collaboratively.
- Ability to meet deadlines and work under pressure
|
| TITLE |
LOCATION |
SALARY |
| Administrative Assistant |
San Francisco |
$30K
|
| DESCRIPTION |
|
We have opportunities for Administrative Assistants
in a downtown San Francisco office. This position will
support one of our architectural studios and its Studio
Leader(s).
Responsibilities include:
- Maintaining the Studio Calendar.
- Meeting setup and coordination, including scheduling,
reserving conference rooms, conference room set-up
and lunch ordering.
- Assisting with new hire orientations.
- Organizing social events within the studio.
- Maintaining general office upkeep and keeping the
studio neat and organized.
- Assisting with faxing, copying, and data entry.
- Maintaining records and files, including set up
of record binders, project files, project archiving
and document filing.
- Typing meeting notes and assisting with Construction
Administration by logging and processing submittals.
- Assisting with project research.
- Sending out packages and arranging for messenger
service.
- Making travel and lodging arrangements.
- Completing expense reports as needed.
- May respond to client needs when Studio Leader is
not available.
- Maintaining mailing and phone lists.
- Assisting the administrative team with general office
duties as needed.
- Covering reception duties during lunch and breaks
on a rotating basis.
- Other duties as assigned by Studio Leader or Office
Manager
We are looking for:
- Proficiency in Microsoft Office with advanced skills
in Word and Excel.
- 1-3 years of professional administrative support
experience.
- Some college preferred.
- Excellent interpersonal skills.
- Excellent communication skills and ability to interact
well with all levels of staff.
- A self-starter that is resourceful, and detail oriented.
- Ability to set priorities, multitask and work independently
and collaboratively.
- Ability to meet deadlines and work under pressure.
- Experience with Architecture firms or knowledge
of the industry a plus.
|
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| For
more Administrative positions, please call 415.227.8610. |
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| For
more Accounting positions, please call 415.227.8610. |
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| For
more Legal positions, please call 415.227.8610. |
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|
Executive
Level Positions
|
| |
| For
more Executive positions, please call 415.227.8610. |
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|
Advertising/Creative/Production
Positions
|
| TITLE |
LOCATION |
SALARY |
| Sr. Communication Strategist |
San Francisco |
$100K |
| DESCRIPTION |
- 10+ years experience managing large accounts and
teams.
- Digital and traditional media experience.
- Strategic thinker.
- Track record of innovation.
- Prefer some packaged goods/snack food experience.
|
| TITLE |
LOCATION |
SALARY |
| Project Manager |
San Francisco |
TBD
|
| DESCRIPTION |
|
The ideal candidate will team up with the Account Director
and Creative Directors. While the Account Director steers
the content of the work and the Creative Directors guide
its creation, you will ensure the delivery of our creative
product. You will manage the daily workflow on your
account. You will be responsible for the forward momentum
on all projects on your account. In addition to interacting
with every department in the Agency, you will also work
with our clients.
In this job, you will:
- Serve both the creative and client needs without
bias
- Set the conditions of process and structure on your
account.
- Seek to improve the ease and efficiency of the way
things work.
- Negotiate high-pressure situations in a calm, professional
and objective way.
- Develop Managers to be Directors.
- Minimum 5 years experience, preferably in a creative
agency.
|
|
| For
more Advertising/Creative/Production positions, please call
415.227.8610. |
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|
Technical
Positions
|
| TITLE |
LOCATION |
SALARY |
| Computer Support Specialist |
San Francisco |
$40K
|
| DESCRIPTION |
|
Objective:
The Computer Support Specialist provides hardware and
software technical support to user population (currently
300+ staff members) in it's national and regional offices.
Responsibilities include providing timely user support,
implementing technology standards, and training staff
to effectively use enterprise applications and hardware.
Essential Functions:
- Resolve PC hardware/software problems following
in-house procedures.
- Implement new systems and upgrades as required.
- Resolve remote-site PC hardware, software, network,
and communication problems on desktops, laptops and
mobile devices. · Perform first level network administration:
add/remove users, assign file rights.
- Maintain password security, data integrity, and
file system security.
- Assist with management's software and hardware inventory.
- Prepare reports on software and hardware helpdesk
requests and evaluate preventive maintenance trends.
- Create knowledgebase articles, and procedure documentation.
- Install, troubleshoot, and manage Palm, Blackberry,
and other smart phones.
- Monitor and report on data backups.
- Support and troubleshoot printers, copiers and multi-function
machines.
- Setup and move computer workstations.
- Travel to offices, as required.
- Participate in on-call rotation with team.
- Perform additional assignments as directed.
Required Computer Experience:
- Bachelor's degree or equivalent combination of training
and experience.
- Minimum 3 years' PC support experience with an emphasis
on hardware/software troubleshooting and problem resolution.
- Clear understanding and use of remote desktop control
software.
- Manage and prioritize incoming support requests.
- Thorough knowledge of Windows XP.
- Working knowledge of Microsoft Office Suite.
- Working knowledge of Email clients; GroupWise experience
a plus.
- Working knowledge of local area networks.
- Experience with network client configuration and
operations; Netware experience a plus.
- Videoconferencing support experience a plus.
Required Skills:
- Excellent customer service and interpersonal skills,
ability to work with all levels of management and
staff.
- Excellent verbal and written communication skills.
- Ability to work as a team member or independently
as required.
- Ability to organize and prioritize workload in a
fast-paced environment.
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| For
more Technical positions, please call 415.227.8610. |
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Finance
Positions
|
| TITLE |
LOCATION |
SALARY |
| Director of Finance and Administration |
San Francisco |
$80K |
| DESCRIPTION |
|
Seeking a detail-oriented and thorough person who demonstrates
a passion for immigrant rights issues and enjoys working
with people of diverse ethnic backgrounds, to fill the
role of Director of Finance and Administration. The
candidate will work in a four-person department, along
with the Executive Director, Executive and Administrative
Assistants, as well as working closely with the Development
Department and Board of Directors. The person will be
responsible for overall business administrative operations,
including accounting, finance and human resources.
Responsibilities include, but are not limited to:
- All facets of accounting and financial systems,
including internal controls, reporting and budgeting.
- Insure financial compliance with governmental regulations,
grant and contract requirements, and generally accepted
accounting principles.
- Oversees an effective human resource system, including
but not limited to personnel file and database management,
COBRA compliance, benefits management and other related
compliance areas.
- Serve as the agency primary contract person, developing
uniform contract terms and procedures and maintaining
contract records
Qualifications:
- Bachelor's degree in Accounting or Finance.
- MBA or CPA preferred o nonprofit accounting experience.
- Strong management, organizational, accounting, writing
and analytical skills and ability to meet deadlines.
- Knowledge of Latino culture and/or Bilingual Spanish/English
a plus.
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| For
more Finance Level positions, please call 415.227.8610. |
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|
Facilities/Office
Services Positions
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| For
more Facilities/Office Services positions, please call 415.227.8610. |
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| For
more Miscellaneous positions, please call 415.227.8610. |
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| Sales
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| For
more Sales positions, please call 415.227.8610. |
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| Temp
|
| TITLE |
LOCATION |
SALARY |
| Reception, Administrative and Executive
Assistants |
San Francisco, North Bay, Peninsula |
$12 to $20 per hour (DOE) |
| DESCRIPTION |
We frequently need experienced
candidates for Reception, Administrative, and Executive
Assistant temporary positions in the North Bay.
- Candidates must be at intermediate to advanced skill
level with MS Word and Excel.
- Excellent organizational and communication skills
are necessary.
- Real Estate/Escrow Assistant, Property Management/Development,
or Legal experience is a plus.
- Must be able to provide own transportation to and
from assignments.
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