| Administrative/Executive
Assistant Positions |
| TITLE |
LOCATION |
SALARY |
| Receptionist |
San
Francisco |
$30K - $35K
|
| DESCRIPTION |
|
A well-known
Architecture Studio is seeking a full-time receptionist
with administrative and accounting support duties. We
are looking for a responsible and dependable candidate
with excellent writing, editing and communication skills.
Responsibilities
include telephones, greeting clients, ordering supplies,
mail distribution, typing correspondence, setting up
client meetings, managing resource calendars, and supporting
projects.
Job requirements:
- Minimum
of 2-3 years receptionist experience
- Excellent
verbal and written communication skills
- Excellent
people skills
- Knowledge
of Microsoft Word, Excel and FileMaker Pro 6
- Accuracy
and attention to detail
|
| TITLE |
LOCATION |
SALARY |
| Executive
Assistant |
San
Francisco |
TBD
|
| DESCRIPTION |
| The
right candidate will provide strong executive level administrative
support. This position requires a result-oriented professional
with a proactive work ethic and naturally meticulous organizational
skills. The Executive Assistant is the executives' "gatekeeper"
and "right arm", handling a multitude of high level administrative
tasks, while prioritizing and executing executive projects.
The position requires a dynamic, energetic, mature-minded
and quick-witted individual who thrives in a team-based
environment and will take ownership of responsibilities
and anticipate needs.
Duties:
- Assist
with client relations.
- Answer,
screen, and respond to incoming calls in a professional
and timely manner.
- Correspondence
(letters and emails).
- Expense
reports (monthly).
- Travel
arrangements including preparation of itineraries
and travel packets.
- Manage
schedules and maintain Outlook calendars, including
conference attendance coordination.
- Time
sheets (bi-monthly).
- Contacts
database management.
- Schedule
in-house (not project) meetings, including reserving
conference rooms, confirming attendees, communicating
refreshments needs, setting up and breaking down.
- Preparation
for meetings and presentations including research,
PowerPoint, copying, and agendas.
- Assist
with the HR Strategic Group and the Technology Strategic
Group, including scheduling meetings, and taking and
distributing notes.
- Front
Desk coverage including answering phones, receptionist
break relief, shipping and receiving, mail sorting
and distribution, and conference room and office van
calendar scheduling.
- General
Office duties including upkeep and tidiness of the
office, helping maintain conference room and workroom
cleanliness, making coffee and keeping kitchens clean.
- Assisting
with staff meetings and special office events including
helping with planning, setting up and breaking down.
- Provide
project assistance as needed.
- Able
to undertake miscellaneous reasonable personal errands
and tasks as needed.
- Other
duties as assigned.
Qualifications:
- 4 year
college degree required.
- 3-5 years
Executive Assistant experience required.
- Stable
work history required.
- Proficiency
with Microsoft Office (Outlook, Word, Excel, PowerPoint)
required.
- Previous
A & E firm experience preferred.
- Experience
with Adobe Creative Suite desirable.
- Excellent
oral and written communication skills.
- Impeccable
attention to detail, exceptional follow through and
organizational skills.
- Exceptional
ability to meet deadlines, prioritize, plan and use
time efficiently.
- Ability
to handle complex assignments and multiple projects.
- Proactive
work ethic essential.
- Must
be adaptable to changes in the work environment, managing
competing demands, and able to deal with changes,
delays, and unexpected events.
- Ability
to work as part of a team and with many differing
personalities.
- Ability
to maintain the highest level of professionalism and
confidentiality.
- Courteous,
approachable and team oriented.
|
| TITLE |
LOCATION |
SALARY |
| Administrative
Assistant |
San
Francisco |
$30K
|
| DESCRIPTION |
|
We have
opportunities for Administrative Assistants in a downtown
San Francisco office. This position will support one
of our architectural studios and its Studio Leader(s).
Responsibilities
include:
- Maintaining
the Studio Calendar
- Meeting
setup and coordination, including scheduling, reserving
conference rooms, conference room set-up and lunch
ordering
- Assisting
with new hire orientations
- Organizing
social events within the studio
- Maintaining
general office upkeep and keeping the studio neat
and organized
- Assisting
with faxing, copying, and data entry
- Maintaining
records and files, including set up of record binders,
project files, project archiving and document filing
- Typing
meeting notes and assisting with Construction Administration
by logging and processing submittals
- Assisting
with project research
- Sending
out packages and arranging for messenger service
- Making
travel and lodging arrangements
- Completing
expense reports as needed
- May respond
to client needs when Studio Leader is not available
- Maintaining
mailing and phone lists
- Assisting
the administrative team with general office duties
as needed
- Covering
reception duties during lunch and breaks on a rotating
basis
- Other
duties as assigned by Studio Leader or Office Manager
We are looking
for:
- Proficiency
in Microsoft Office with advanced skills in Word and
Excel
- 1-3 years
of professional administrative support experience
- Some
college preferred
- Excellent
interpersonal skills
- Excellent
communication skills and ability to interact well
with all levels of staff
- A self-starter
that is resourceful, and detail oriented
- Ability
to set priorities, multitask and work independently
and collaboratively
- Ability
to meet deadlines and work under pressure
- Experience
with Architecture firms or knowledge of the industry
a plus
|
|
| |
| For
more Administrative positions, please call 415.227.8610. |
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| |
|
|
|
Accounting
Positions
|
| TITLE |
LOCATION |
SALARY |
| Accounting
Assistant |
San
Francisco |
$17 per
hour
|
| DESCRIPTION |
|
Ongoing
temporary position with the potential to turn permanent.
Responsible
for:
- Cash
receipt entries
- Journal
entries
- Process
and approve all billing and vendor invoices
- Prepare
monthly bank reconciliations
- Other
duties as needed
|
|
| For
more Accounting positions, please call 415.227.8610. |
 |
| For
more Legal positions, please call 415.227.8610. |
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| |
|
|
|
|
Executive
Level Positions
|
| |
| For
more Executive positions, please call 415.227.8610. |
 |
|
Advertising/Creative/Production
Positions
|
| TITLE |
LOCATION |
SALARY |
| Sr.
Communication Strategist |
San
Francisco |
$100K |
| DESCRIPTION |
- 10+ years
experience managing large accounts and teams
- Digital
and traditional media experience
- Strategic
thinker
- Track
record of innovation
- Prefer
some packaged goods/snack food experience
|
| TITLE |
LOCATION |
SALARY |
| Project
Manager |
San
Francisco |
TBD
|
| DESCRIPTION |
|
The ideal
candidate will team up with the Account Director and
Creative Directors. While the Account Director steers
the content of the work and the Creative Directors guide
its creation, you will ensure the delivery of our creative
product. You will manage the daily workflow on your
account. You will be responsible for the forward momentum
on all projects on your account. In addition to interacting
with every department in the Agency, you will also work
with our clients.
In this
job, you will:
- Serve
both the creative and client needs without bias
- Set the
conditions of process and structure on your account
- Seek
to improve the ease and efficiency of the way things
work
- Negotiate
high-pressure situations in a calm, professional and
objective way
- Develop
Managers to be Directors
- Minimum
5 years experience, preferably in a creative agency
|
|
| For
more Advertising/Creative/Production positions, please call
415.227.8610. |
 |
| For
more Technical positions, please call 415.227.8610. |
 |
| |
|
| For
more Finance Level positions, please call 415.227.8610. |
 |
|
Facilities/Office
Services Positions
|
| |
| For
more Facilities/Office Services positions, please call 415.227.8610. |
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|
Miscellaneous
|
| TITLE |
LOCATION |
SALARY |
| Student
Placement Coordinator |
San
Francisco |
TBD
|
| DESCRIPTION |
|
If you are
interested in a rewarding job that gives you the opportunity
to help people, and receive the rewards of working face-to-face
with those people you help, this is the perfect job
for you. The Student Placement Coordinator provides
support services for young people transitioning out
of a vocational and education training program and into
the next stage of their life. We are highly career-oriented,
guiding trainees to valuable employment opportunities,
continued training, and college. We are looking for
an energetic, optimistic individual who loves working
with a caseload of young people who require varying
degrees of support. The perfect candidate is compassionate,
but able to take the lead with trainees to direct them
to opportunities that are new to them. If you are interested
in helping people, but also understand the high-energy
environment of performance-based work, you are encouraged
to apply for this position.
Job Description:
- Conducts
training on Career Skills, Employability Skills, Work
Place Communications and barriers to successful outcomes.
- Conducts
job development and supports student job search activities.
- Becomes
active in the employment community (employers, labor
unions, military recruiter, advanced training programs,
community colleges, etc.) to place students in jobs,
on-the-job-training, work experience or community
service positions.
- Establishes
supportive/mentoring relationship with students and
maintains contact with students for approximately
1 to 2 years after leaving the program.
- Ensures
that student outcomes are high quality and beneficial
to the students needs and desires.
- Provides
support for enhancing participant attendance and ensuring
continued participation in the program.
- Coordinates
with other staff to provide a case management approach
to student success, including instructors, management,
residential advisors, and other Career Transition
Services team members.
- Maintains
contact/support of students after placement to ensure
continued employment and potential promotions/job
upgrades.
- Follows
formal policies and guidelines regarding how to provide
student services and what services are offered.
Requirements:
- Bachelor's
Degree or a minimum of 4 years experience working
with youth required.
- Experience
in sales, marketing or counseling-related services.
- Functional
computer skills and literacy required.
- Must
possess a valid in-State Driver's License and meet
the Company insurability requirements.
|
| TITLE |
LOCATION |
SALARY |
| Admission
Coordinator |
San
Francisco |
$45K - $50K
|
| DESCRIPTION |
|
The ideal
candidate will provide professional admission, academic
and career advisement to prospective and current students,
while maintaining a solid functional base of all programs,
policies, and practices in the inclusive process of
effectively recruiting, servicing and retaining a viable
student body.
DUTIES:
- Receive,
record, and monitor all telephone, fax, email or personal
inquiries from interested potential students utilizing
effective time management and organizational processes.
- Maintain
accurate records of applicant inquiries, determine
marketing sourcing data and complete all regularly
scheduled reports and tracking information.
- Conduct
preliminary telephone fact finding during the initial
call (or visit) while establishing a strong rapport
with the student and the setting of timely appointments
for an interview at the individual campus.
- Ability
to develop, contact, and follow through with all leads
and referrals with a high level of enthusiasm. Always
maintains a positive attitude while working with students.
- Establish
a comfortable and friendly atmosphere with the student
when conducting the admissions interview in a consultative
manner, be responsive, open and provide clear information
without pressure or intimidation. Present information
in an acceptable, informal and informational format
as prescribed by the company and in keeping with the
current established company sales/admissions practice.
- Complete
all enrollment paperwork and gather documentation
as needed, schedule testing and evaluations while
maintaining a high level of student enthusiasm and
commitment throughout the student experience.
- In cooperation
with the School Director and Operations Manager, you
will coordinate and review the process and progress
of each potential enrolled student. Participate in
ALL company training sessions and meetings as required.
- Maintain
an effective "follow up" and lead management program
to maintain contact with interested applicants, pending
enrollments and scheduled starting students.
- Participate
in various campus team and corporate activities that
support the admissions, recruiting or student retention
efforts as assigned or scheduled. Work within a daily
and weekly schedule as determined appropriate to the
specific campus to which you are assigned.
- Achieve
success while working in a team environment. Ideal
candidate will have great communication ability, respect
for fellow team members, and the desire to help others
succeed.
- Ability
to achieve weekly goals and targets set forth by management.
- Knowledge
of laws, regulations, rules, and policies governing
the school, industry, and accrediting standards, and
the ability to apply them with good judgment in a
variety of situations.
- Three
years of extensive, varied, and progressively more
sales or customer service experience.
- Experience
in an Educational environment required preferable
in admissions.
- Recommended
experience in recruiting, sales, and education.
- Bi-Lingual
a plus. -Strong organizational abilities, great attention
to detail and follow through.
- Demonstrated
ability to comprehend complex information and apply
in accordance with policy.
- Excellent
oral and written communication.
- Strong
interpersonal relations and listening skills.
- Logical
and adept thinker, ability to interview effectively.
- Ability
to take direction well and work as a team player.
- Knowledge
of Microsoft Office Suite.
- Ability
to operate a variety of complex office machines.
|
| TITLE |
LOCATION |
SALARY |
| Benefits
Specialist |
San
Francisco |
$24 - $26
per hour
|
| DESCRIPTION |
|
ESSENTIAL
DUTIES AND RESPONSIBILITIES:
- Reviews
401(k) enrollment forms for completeness and submits
to appropriate parties for processing (e.g., payroll
department and third party administrator).
- Reviews
all work done by ESOP recordkeeper for accuracy.
- Processes
payments and deposits to/from pension trust and maintains
pension trust expense spreadsheet.
- Processes
payment requests for employee salary deferrals.
- Reconciles
retirement plan trust payments on a monthly basis.
- Interfaces
with retirement plan auditors, including coordinating
data requests, completing reconciliations, and answering
routine questions.
- Performs
participant data entry in HRIS for use in reporting
to third party administrators.
- Ensures
data integrity.
- Maintains
proper documentation.
- Answers
telephone and responds to participant questions and
requests.
- Timely
researches appropriate response and provides information
to participant via verbal or written format.
- Interfaces
with third party administrators to investigate discrepancies,
claim issues, and provide information in non-routine
situations.
- Runs
weekly eligibility files for third party administrators
and is responsible for answering inquiries from third
party administrators regarding data integrity.
- Reviews,
updates, and/or coordinates the update of summary
plan descriptions and benefit description booklets.
- Creates
or modifies benefit communication materials.
- Creates
and/or maintains various spreadsheets, databases and
merge documents.
- Understands
and is able to follow COBRA, HIPAA, ERISA and other
benefit related laws.
- Sets
up HRIS and works with IT to ensure that HRIS is set
up properly to administer plans appropriately.
- Coordinates
and attends employee benefit related meetings or fairs.
- Works
on Human Resources and/or Benefits-related projects
in conjunction with other team members.
- Provides
administrative support to the department including:
conducting, or assisting with, mass mailings, filing;
processing mail; arranging meetings as well as food
and beverages when necessary.
- Follows
established company policies and procedures.
- Maintains
confidentiality.
QUALIFICATIONS:
- Bachelor's
degree with preferred emphasis in human resources,
labor studies, organizational development, or business;
or equivalent combination of education and experience.
- Requires
2 to 4 years specific experience and understanding
of benefit plan operations.
- Working
knowledge of benefit laws, such as COBRA, HIPAA, ERISA,
and PPA.
- Experience
with HRIS system required, JD Edwards knowledge preferred.
- Experience
running and creating query reports (e.g., Showcase)
preferred.
- Excellent
communication skills.
- Ability
to read, write and speak English well including excellent
grammar and spelling.
- Bi-lingual
(English/Spanish) conversational and writing skills
preferred.
- Proficient
in Microsoft Office including Word and Excel.
- Experience
in creating spreadsheets and merge documents.
- Strong
analytical and math skills required to determine benefits,
payments, and perform statistical analyses of benefit
plans.
- Strong
attention to detail required.
|
| TITLE |
LOCATION |
SALARY |
| Senior
Account Supervisor |
San
Francisco |
$80K - $100K
|
| DESCRIPTION |
|
Digital
new media agency is looking for a candidate experienced
with:
- B2B Enterprise
Software.
- Account
management within an agency.
- SAAS
or CRM accounts.
- MUST
HAVE AGENCY EXPERIENCE.
|
| TITLE |
LOCATION |
SALARY |
| Senior
Account Executive |
San
Francisco |
$55K - $65K
|
| DESCRIPTION |
|
We are currently
recruiting candidates with strong Public Relations professional
experience for one of our San Francisco clients. The
ideal candidate must have:
- Consumer
tech and account experience (online travel and hospitality)
among other consumer focused tech accounts.
- 4+ years
experience at a PR agency.
|
| TITLE |
LOCATION |
SALARY |
| HR
Manager |
San
Francisco |
$95K
|
| DESCRIPTION |
|
Our ideal
candidate is strategic thinker and strong communicator,
with the ability to merge employee and business interests.
This position wears multiple hats, from filling in for
the office coordinator to designing employee orientation
programs. People skills, a sense of humor, and creativity
are highly valued traits. Previous agency experience
is a plus. The Human Resources Manager collaborates
closely with executive leadership team, manages one
office coordinator, and reports to the CFO.
1) Manage
the corporate administration of the company
- Organize
company events such as play day, holiday party, volunteer
events.
- Manage
building security.
- Manage
one office coordinator whose job description will
be provided
2) Human
Resources Administration
- Ensure
company follows standard practices and is in compliance
with labor laws.
- Handle
day-to-day HR and personnel concerns.
- Be a
sounding board for staff.
- Manage
insurance benefits program.
- Coordinate
annual renewal, broker relationship, monthly invoices.
- Process
additions, changes, or terminations, and COBRA.
- Troubleshoot
issues and errors.
- Collect
COBRA checks from alumni who have elected coverage.
- Manage
staffing agency relationships.
- Work
with studio to manage recruitment process (screen
resumes and inquiries, post job openings, update job
descriptions, arrange interviews, conduct interviews
and evaluate candidates based on cultural fit, our
values, and personality.
- Manage
new employee orientation.
- Administer
new hire, termination and employee leave process and
all associated legal paperwork.
- Maintain
personnel files.
- Maintain
paid-time off calendar.
- Maintain
and update employee handbook.
- Participate
in weekly Executive Team Meetings.
- Provide
strategic oversight in all personnel issues.
- Work
with senior leadership team in building trust, transparency,
and clear communication with staff.
- Manage
yearly performance review process.
- Update
the performance review as necessary and according
to changing company goals and culture.
- Translate
employee happiness surveys into relevant programs
and information sessions.
- Assist
in manager leadership training and guiding individual
careers.
- Assist
with staff development.
- Provide
a big picture view of resources and projects throughout
the studio.
- Regularly
communicate with all departments regarding resourcing
issues.
- Play
a significant role in long term planning, including
initiatives geared toward long term operational excellence.
|
|
| For
more Miscellaneous positions, please call 415.227.8610. |
 |
| |
|
| Sales
|
| |
|
|
| For
more Sales positions, please call 415.227.8610. |
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| |
| Temp
|
| TITLE |
LOCATION |
SALARY |
| Reception,
Administrative and Executive Assistants |
San
Francisco, North Bay, Peninsula |
$12
to $20 per hour (DOE) |
| DESCRIPTION |
We
frequently need experienced candidates for Reception,
Administrative, and Executive Assistant temporary positions
in the North Bay.
- Candidates
must be at intermediate to advanced skill level with
MS Word and Excel.
- Excellent
organizational and communication skills are necessary.
- Real
Estate/Escrow Assistant, Property Management/Development,
or Legal experience is a plus.
- Must
be able to provide own transportation to and from
assignments.
|
|
For
more Temp positions, please call 415.227.8610. |

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