We have an opportunity for a Receptionist in our downtown San Francisco office.

Responsibilities include:

• Answers phones and directs calls to the appropriate employee.
• Assures continual coverage of phones during normal business hours.
• Greets visitors and vendors and notifies appropriate employee.
• Understands studio projects/clients in order to assist callers.
• Updates phone lists as needed.
• May assist with coordinating and setup of meetings and conferences, ordering food for meetings, and cleaning up conferences rooms/kitchen.
• May assist with maintaining kitchen supplies inventory.
• May assist with distribution of mail.
• Logs in all incoming packages, notifies recipients and distributes packages.
• Maintains the reception area, sign in sheets and conference room schedule.
• Keep front office area clean and organized.
• Locks front office doors at the end of the day.
• Other duties as assigned by the Office Manager.
• Minimum of 1 year of receptionist experience preferred.
• Excellent verbal communication skills and ability to interact well with all levels of staff.
• A self-starter that is resourceful and detail oriented.
• Ability to set priorities, multitask and work independently and collaboratively.
• Ability to meet deadlines and work under pressure.
• Experience with Architecture firms or knowledge of the industry a plus.

• Strong Word, PowerPoint, Excel, and Outlook ability.
• Must have good energy, be proactive and outgoing

Support Office Manager with general office organization including:

• Assist with and organizing and recovering archival data.
• Assist with office cleanliness and organization.
• Help maintain office copiers, printers, and scanners (paper stock, toners, troubleshooting, calling for service, etc).
• Back up Office manager in preparing coffee, water, snacks for client/staff meetings, lunches, etc.

• Take minutes of meetings.
• Some accounting work using Quickbooks.
• Quick learner, very patient, organized and can work independently with very little supervision.

• Part-time (20 hrs/week, flexible schedule).
• Up to a year with possibility of going perm part-time only.
• Will be doing heavy work in Excel (worksheets, saving files, accessing internet, transferring data from Excel to proprietary software that measures carbon, energy, gas, and water consumption.
• Person will be interacting with clients and vendors.
• Must be completely committed due to the complicated training involved.
• This would be a great opportunity for someone interested in getting into green and energy type industries.

$35K - $40K

We are recruiting for an Administrative Assistant to provide general support to the Sales and Marketing department for one of our clients.

Must have:

• 3 solid years of experience as an Administrative or a Marketing assistant.
• Only candidates who have a BA degree in Marketing, will be considered.
• Strong Word, Excel, PowerPoint and Outlook.
• Adobe Suite experience preferred.
• Strong written and oral communication skills.
• Detail oriented, highly motivated and organized.

$55K - $70K

The Contracts Manager reviews all the paperwork and contracts to check and see if everything is filled out correctly, all signatures and numbers match and that all the paperwork is filed properly and sent to the proper authorities. If the paperwork is not filled properly, the Contracts Manager will be contacting the clients to get the correct information. This position involves large amounts of paperwork to be reviewed so we are looking for someone with a strong eye for detail, diligent, and intelligent. The person in this position will not be changing the contracts; the contracts are already in place.

Qualification Requirements:

• Not just detail oriented, but also process oriented.
• Will be talking with all levels of people, so someone who has excellent communication and customer service skills.
• Prefer someone with a college degree.
• Excellent computer skills.
• They will look at people who've been in administrative roles who have supported high-level people and have reviewed contracts.

• Candidates must be at intermediate to advanced skill level with MS Word and Excel.
• Excellent organizational and communication skills are necessary.
• Real Estate/Escrow Assistant, Property Management/Development, or Legal experience is a plus.
• Must be able to provide own transportation to and from assignment