$30K - $35K

A well-known Architecture Studio is seeking a full-time receptionist with administrative and accounting support duties. We are looking for a responsible and dependable candidate with excellent writing, editing and communication skills.

Responsibilities include telephones, greeting clients, ordering supplies, mail distribution, typing correspondence, setting up client meetings, managing resource calendars, and supporting projects.

Job requirements:

• Minimum of 2-3 years receptionist experience
• Excellent verbal and written communication skills
• Excellent people skills
• Knowledge of Microsoft Word, Excel and FileMaker Pro 6
• Accuracy and attention to detail

TBD

Duties:

• Assist with client relations.
• Answer, screen, and respond to incoming calls in a professional and timely manner.
• Correspondence (letters and emails).
• Expense reports (monthly).
• Travel arrangements including preparation of itineraries and travel packets.
• Manage schedules and maintain Outlook calendars, including conference attendance coordination.
• Time sheets (bi-monthly).
• Contacts database management.
• Schedule in-house (not project) meetings, including reserving conference rooms, confirming attendees, communicating refreshments needs, setting up and breaking down.
• Preparation for meetings and presentations including research, PowerPoint, copying, and agendas.
• Assist with the HR Strategic Group and the Technology Strategic Group, including scheduling meetings, and taking and distributing notes.
• Front Desk coverage including answering phones, receptionist break relief, shipping and receiving, mail sorting and distribution, and conference room and office van calendar scheduling.
• General Office duties including upkeep and tidiness of the office, helping maintain conference room and workroom cleanliness, making coffee and keeping kitchens clean.
• Assisting with staff meetings and special office events including helping with planning, setting up and breaking down.
• Provide project assistance as needed.
• Able to undertake miscellaneous reasonable personal errands and tasks as needed.
• Other duties as assigned.

Qualifications:

• 4 year college degree required.
• 3-5 years Executive Assistant experience required.
• Stable work history required.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) required.
• Previous A & E firm experience preferred.
• Experience with Adobe Creative Suite desirable.
• Excellent oral and written communication skills.
• Impeccable attention to detail, exceptional follow through and organizational skills.
• Exceptional ability to meet deadlines, prioritize, plan and use time efficiently.
• Ability to handle complex assignments and multiple projects.
• Proactive work ethic essential.
• Must be adaptable to changes in the work environment, managing competing demands, and able to deal with changes, delays, and unexpected events.
• Ability to work as part of a team and with many differing personalities.
• Ability to maintain the highest level of professionalism and confidentiality.
• Courteous, approachable and team oriented.

$30K

We have opportunities for Administrative Assistants in a downtown San Francisco office. This position will support one of our architectural studios and its Studio Leader(s).

Responsibilities include:

• Maintaining the Studio Calendar
• Meeting setup and coordination, including scheduling, reserving conference rooms, conference room set-up and lunch ordering
• Assisting with new hire orientations
• Organizing social events within the studio
• Maintaining general office upkeep and keeping the studio neat and organized
• Assisting with faxing, copying, and data entry
• Maintaining records and files, including set up of record binders, project files, project archiving and document filing
• Typing meeting notes and assisting with Construction Administration by logging and processing submittals
• Assisting with project research
• Sending out packages and arranging for messenger service
• Making travel and lodging arrangements
• Completing expense reports as needed
• May respond to client needs when Studio Leader is not available
• Maintaining mailing and phone lists
• Assisting the administrative team with general office duties as needed
• Covering reception duties during lunch and breaks on a rotating basis
• Other duties as assigned by Studio Leader or Office Manager

We are looking for:

• Proficiency in Microsoft Office with advanced skills in Word and Excel
• 1-3 years of professional administrative support experience
• Some college preferred
• Excellent interpersonal skills
• Excellent communication skills and ability to interact well with all levels of staff
• A self-starter that is resourceful, and detail oriented
• Ability to set priorities, multitask and work independently and collaboratively
• Ability to meet deadlines and work under pressure
• Experience with Architecture firms or knowledge of the industry a plus

$17 per hour

Ongoing temporary position with the potential to turn permanent.

Responsible for:

• Cash receipt entries
• Journal entries
• Process and approve all billing and vendor invoices
• Prepare monthly bank reconciliations
• Other duties as needed

• 10+ years experience managing large accounts and teams
• Digital and traditional media experience
• Strategic thinker
• Track record of innovation
• Prefer some packaged goods/snack food experience

TBD

The ideal candidate will team up with the Account Director and Creative Directors. While the Account Director steers the content of the work and the Creative Directors guide its creation, you will ensure the delivery of our creative product. You will manage the daily workflow on your account. You will be responsible for the forward momentum on all projects on your account. In addition to interacting with every department in the Agency, you will also work with our clients.

In this job, you will:

• Serve both the creative and client needs without bias
• Set the conditions of process and structure on your account
• Seek to improve the ease and efficiency of the way things work
• Negotiate high-pressure situations in a calm, professional and objective way
• Develop Managers to be Directors
• Minimum 5 years experience, preferably in a creative agency

TBD

If you are interested in a rewarding job that gives you the opportunity to help people, and receive the rewards of working face-to-face with those people you help, this is the perfect job for you. The Student Placement Coordinator provides support services for young people transitioning out of a vocational and education training program and into the next stage of their life. We are highly career-oriented, guiding trainees to valuable employment opportunities, continued training, and college. We are looking for an energetic, optimistic individual who loves working with a caseload of young people who require varying degrees of support. The perfect candidate is compassionate, but able to take the lead with trainees to direct them to opportunities that are new to them. If you are interested in helping people, but also understand the high-energy environment of performance-based work, you are encouraged to apply for this position.

Job Description:

• Conducts training on Career Skills, Employability Skills, Work Place Communications and barriers to successful outcomes.
• Conducts job development and supports student job search activities.
• Becomes active in the employment community (employers, labor unions, military recruiter, advanced training programs, community colleges, etc.) to place students in jobs, on-the-job-training, work experience or community service positions.
• Establishes supportive/mentoring relationship with students and maintains contact with students for approximately 1 to 2 years after leaving the program.
• Ensures that student outcomes are high quality and beneficial to the students needs and desires.
• Provides support for enhancing participant attendance and ensuring continued participation in the program.
• Coordinates with other staff to provide a case management approach to student success, including instructors, management, residential advisors, and other Career Transition Services team members.
• Maintains contact/support of students after placement to ensure continued employment and potential promotions/job upgrades.
• Follows formal policies and guidelines regarding how to provide student services and what services are offered.

Requirements:

• Bachelor's Degree or a minimum of 4 years experience working with youth required.
• Experience in sales, marketing or counseling-related services.
• Functional computer skills and literacy required.
• Must possess a valid in-State Driver's License and meet the Company insurability requirements.

$45K - $50K

The ideal candidate will provide professional admission, academic and career advisement to prospective and current students, while maintaining a solid functional base of all programs, policies, and practices in the inclusive process of effectively recruiting, servicing and retaining a viable student body.

DUTIES:

• Receive, record, and monitor all telephone, fax, email or personal inquiries from interested potential students utilizing effective time management and organizational processes.
• Maintain accurate records of applicant inquiries, determine marketing sourcing data and complete all regularly scheduled reports and tracking information.
• Conduct preliminary telephone fact finding during the initial call (or visit) while establishing a strong rapport with the student and the setting of timely appointments for an interview at the individual campus.
• Ability to develop, contact, and follow through with all leads and referrals with a high level of enthusiasm. Always maintains a positive attitude while working with students.
• Establish a comfortable and friendly atmosphere with the student when conducting the admissions interview in a consultative manner, be responsive, open and provide clear information without pressure or intimidation. Present information in an acceptable, informal and informational format as prescribed by the company and in keeping with the current established company sales/admissions practice.
• Complete all enrollment paperwork and gather documentation as needed, schedule testing and evaluations while maintaining a high level of student enthusiasm and commitment throughout the student experience.
• In cooperation with the School Director and Operations Manager, you will coordinate and review the process and progress of each potential enrolled student. Participate in ALL company training sessions and meetings as required.
• Maintain an effective "follow up" and lead management program to maintain contact with interested applicants, pending enrollments and scheduled starting students.
• Participate in various campus team and corporate activities that support the admissions, recruiting or student retention efforts as assigned or scheduled. Work within a daily and weekly schedule as determined appropriate to the specific campus to which you are assigned.
• Achieve success while working in a team environment. Ideal candidate will have great communication ability, respect for fellow team members, and the desire to help others succeed.
• Ability to achieve weekly goals and targets set forth by management.
• Knowledge of laws, regulations, rules, and policies governing the school, industry, and accrediting standards, and the ability to apply them with good judgment in a variety of situations.
• Three years of extensive, varied, and progressively more sales or customer service experience.
• Experience in an Educational environment required preferable in admissions.
• Recommended experience in recruiting, sales, and education.
• Bi-Lingual a plus. -Strong organizational abilities, great attention to detail and follow through.
• Demonstrated ability to comprehend complex information and apply in accordance with policy.
• Excellent oral and written communication.
• Strong interpersonal relations and listening skills.
• Logical and adept thinker, ability to interview effectively.
• Ability to take direction well and work as a team player.
• Knowledge of Microsoft Office Suite.
• Ability to operate a variety of complex office machines.

$24 - $26 per hour

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Reviews 401(k) enrollment forms for completeness and submits to appropriate parties for processing (e.g., payroll department and third party administrator).
• Reviews all work done by ESOP recordkeeper for accuracy.
• Processes payments and deposits to/from pension trust and maintains pension trust expense spreadsheet.
• Processes payment requests for employee salary deferrals.
• Reconciles retirement plan trust payments on a monthly basis.
• Interfaces with retirement plan auditors, including coordinating data requests, completing reconciliations, and answering routine questions.
• Performs participant data entry in HRIS for use in reporting to third party administrators.
• Ensures data integrity.
• Maintains proper documentation.
• Answers telephone and responds to participant questions and requests.
• Timely researches appropriate response and provides information to participant via verbal or written format.
• Interfaces with third party administrators to investigate discrepancies, claim issues, and provide information in non-routine situations.
• Runs weekly eligibility files for third party administrators and is responsible for answering inquiries from third party administrators regarding data integrity.
• Reviews, updates, and/or coordinates the update of summary plan descriptions and benefit description booklets.
• Creates or modifies benefit communication materials.
• Creates and/or maintains various spreadsheets, databases and merge documents.
• Understands and is able to follow COBRA, HIPAA, ERISA and other benefit related laws.
• Sets up HRIS and works with IT to ensure that HRIS is set up properly to administer plans appropriately.
• Coordinates and attends employee benefit related meetings or fairs.
• Works on Human Resources and/or Benefits-related projects in conjunction with other team members.
• Provides administrative support to the department including: conducting, or assisting with, mass mailings, filing; processing mail; arranging meetings as well as food and beverages when necessary.
• Follows established company policies and procedures.
• Maintains confidentiality.

QUALIFICATIONS:

• Bachelor's degree with preferred emphasis in human resources, labor studies, organizational development, or business; or equivalent combination of education and experience.
• Requires 2 to 4 years specific experience and understanding of benefit plan operations.
• Working knowledge of benefit laws, such as COBRA, HIPAA, ERISA, and PPA.
• Experience with HRIS system required, JD Edwards knowledge preferred.
• Experience running and creating query reports (e.g., Showcase) preferred.
• Excellent communication skills.
• Ability to read, write and speak English well including excellent grammar and spelling.
• Bi-lingual (English/Spanish) conversational and writing skills preferred.
• Proficient in Microsoft Office including Word and Excel.
• Experience in creating spreadsheets and merge documents.
• Strong analytical and math skills required to determine benefits, payments, and perform statistical analyses of benefit plans.
• Strong attention to detail required.

$80K - $100K

Digital new media agency is looking for a candidate experienced with:

• B2B Enterprise Software.
• Account management within an agency.
• SAAS or CRM accounts.
• MUST HAVE AGENCY EXPERIENCE.

$55K - $65K

We are currently recruiting candidates with strong Public Relations professional experience for one of our San Francisco clients. The ideal candidate must have:

• Consumer tech and account experience (online travel and hospitality) among other consumer focused tech accounts.
• 4+ years experience at a PR agency.

$95K

Our ideal candidate is strategic thinker and strong communicator, with the ability to merge employee and business interests. This position wears multiple hats, from filling in for the office coordinator to designing employee orientation programs. People skills, a sense of humor, and creativity are highly valued traits. Previous agency experience is a plus. The Human Resources Manager collaborates closely with executive leadership team, manages one office coordinator, and reports to the CFO.

1) Manage the corporate administration of the company

• Organize company events such as play day, holiday party, volunteer events.
• Manage building security.
• Manage one office coordinator whose job description will be provided

2) Human Resources Administration

• Ensure company follows standard practices and is in compliance with labor laws.
• Handle day-to-day HR and personnel concerns.
• Be a sounding board for staff.
• Manage insurance benefits program.
• Coordinate annual renewal, broker relationship, monthly invoices.
• Process additions, changes, or terminations, and COBRA.
• Troubleshoot issues and errors.
• Collect COBRA checks from alumni who have elected coverage.
• Manage staffing agency relationships.
• Work with studio to manage recruitment process (screen resumes and inquiries, post job openings, update job descriptions, arrange interviews, conduct interviews and evaluate candidates based on cultural fit, our values, and personality.
• Manage new employee orientation.
• Administer new hire, termination and employee leave process and all associated legal paperwork.
• Maintain personnel files.
• Maintain paid-time off calendar.
• Maintain and update employee handbook.
• Participate in weekly Executive Team Meetings.
• Provide strategic oversight in all personnel issues.
• Work with senior leadership team in building trust, transparency, and clear communication with staff.
• Manage yearly performance review process.
• Update the performance review as necessary and according to changing company goals and culture.
• Translate employee happiness surveys into relevant programs and information sessions.
• Assist in manager leadership training and guiding individual careers.
• Assist with staff development.
• Provide a big picture view of resources and projects throughout the studio.
• Regularly communicate with all departments regarding resourcing issues.
• Play a significant role in long term planning, including initiatives geared toward long term operational excellence.

• Candidates must be at intermediate to advanced skill level with MS Word and Excel.
• Excellent organizational and communication skills are necessary.
• Real Estate/Escrow Assistant, Property Management/Development, or Legal experience is a plus.
• Must be able to provide own transportation to and from assignments.