$30K - $35K

A well-known Architecture Studio is seeking a full-time receptionist with administrative and accounting support duties. We are looking for a responsible and dependable candidate with excellent writing, editing and communication skills.

Responsibilities include telephones, greeting clients, ordering supplies, mail distribution, typing correspondence, setting up client meetings, managing resource calendars, and supporting projects.

Job requirements:

• Minimum of 2-3 years receptionist experience.
• Excellent verbal and written communication skills.
• Excellent people skills.
• Knowledge of Microsoft Word, Excel and FileMaker Pro 6.
• Accuracy and attention to detail.

DOE

Required skills:

• Ability to multi-task and work independently.
• Willingness to learn.
• Problem-solving and organizational skills.
• Careful attention to detail.
• Self-motivated with strong work ethic.
• Positive attitude, reliable and honest.
• Some Accounts Payable / Accounts Receivable.
• Timesheet entry and Client billing on QuickBooks.
• Perform various standard office duties including mailing, faxing, scanning, making copies and filing.

Job / Computer / Education Requirements:

• College Graduate Preferred.
• Minimum 3 years experience.
• Knowledge of QuickBooks.
• MS Word, Excel and Outlook.
• Excellent verbal and written skills.
• Ability to work effectively as a part of team and independently.

$35K - $40K

Responsibilities:

• Schedule meetings and maintain the conference room calendar.
• Facilitate changes when schedule conflicts arise.
• Coordinate and order meals for meetings.
• Post daily meeting schedules at each conference room.
• Maintain organization and cleanliness of conference rooms.
• Send and receive mail, packages, and faxes.
• Assist IT staff with setup for meetings as needed.
• Maintain organization and cleanliness of supply and print room.
• Order office supplies.
• Maintain organization and cleanliness of kitchen, including making coffee and stocking drinks.
• Order kitchen supplies.
• Assist team members with organization and standardization of office space.
• Assist team members with printing and binding.
• Provide support to administrative staff.
• Assist team members with special projects as needed.

Responsibilities include:

• Maintaining the project team calendar.
• Meeting setup and coordination, including scheduling, reserving conference rooms, conference room set-up and lunch ordering.
• Act as liaison with building management.
• Assisting with new hire orientations.
• Assisting with faxing, copying, and data entry.
• Maintaining records and files, including set up of record binders, project files, project archiving and document filing.
• Organizing social events within the office.
• Assisting with project research.
• Special projects and other duties as assigned.

We are looking for:

• 1-3 years of professional administrative support experience.
• Proficiency in Microsoft Office with advanced skills in Word and Excel.
• Some college preferred.
• Excellent interpersonal skills and ability to represent company to clients.
• Excellent communication skills and ability to interact well with all levels of staff.
• A self-starter that is resourceful, and detail oriented.
• Ability to set priorities, multitask and work independently and collaboratively.
• Ability to meet deadlines and work under pressure

$30K

We have opportunities for Administrative Assistants in a downtown San Francisco office. This position will support one of our architectural studios and its Studio Leader(s).

Responsibilities include:

• Maintaining the Studio Calendar.
• Meeting setup and coordination, including scheduling, reserving conference rooms, conference room set-up and lunch ordering.
• Assisting with new hire orientations.
• Organizing social events within the studio.
• Maintaining general office upkeep and keeping the studio neat and organized.
• Assisting with faxing, copying, and data entry.
• Maintaining records and files, including set up of record binders, project files, project archiving and document filing.
• Typing meeting notes and assisting with Construction Administration by logging and processing submittals.
• Assisting with project research.
• Sending out packages and arranging for messenger service.
• Making travel and lodging arrangements.
• Completing expense reports as needed.
• May respond to client needs when Studio Leader is not available.
• Maintaining mailing and phone lists.
• Assisting the administrative team with general office duties as needed.
• Covering reception duties during lunch and breaks on a rotating basis.
• Other duties as assigned by Studio Leader or Office Manager

We are looking for:

• Proficiency in Microsoft Office with advanced skills in Word and Excel.
• 1-3 years of professional administrative support experience.
• Some college preferred.
• Excellent interpersonal skills.
• Excellent communication skills and ability to interact well with all levels of staff.
• A self-starter that is resourceful, and detail oriented.
• Ability to set priorities, multitask and work independently and collaboratively.
• Ability to meet deadlines and work under pressure.
• Experience with Architecture firms or knowledge of the industry a plus.

• 10+ years experience managing large accounts and teams.
• Digital and traditional media experience.
• Strategic thinker.
• Track record of innovation.
• Prefer some packaged goods/snack food experience.

TBD

The ideal candidate will team up with the Account Director and Creative Directors. While the Account Director steers the content of the work and the Creative Directors guide its creation, you will ensure the delivery of our creative product. You will manage the daily workflow on your account. You will be responsible for the forward momentum on all projects on your account. In addition to interacting with every department in the Agency, you will also work with our clients.

In this job, you will:

• Serve both the creative and client needs without bias
• Set the conditions of process and structure on your account.
• Seek to improve the ease and efficiency of the way things work.
• Negotiate high-pressure situations in a calm, professional and objective way.
• Develop Managers to be Directors.
• Minimum 5 years experience, preferably in a creative agency.

$40K

Objective:

The Computer Support Specialist provides hardware and software technical support to user population (currently 300+ staff members) in it's national and regional offices. Responsibilities include providing timely user support, implementing technology standards, and training staff to effectively use enterprise applications and hardware.

Essential Functions:

• Resolve PC hardware/software problems following in-house procedures.
• Implement new systems and upgrades as required.
• Resolve remote-site PC hardware, software, network, and communication problems on desktops, laptops and mobile devices. · Perform first level network administration: add/remove users, assign file rights.
• Maintain password security, data integrity, and file system security.
• Assist with management's software and hardware inventory.
• Prepare reports on software and hardware helpdesk requests and evaluate preventive maintenance trends.
• Create knowledgebase articles, and procedure documentation.
• Install, troubleshoot, and manage Palm, Blackberry, and other smart phones.
• Monitor and report on data backups.
• Support and troubleshoot printers, copiers and multi-function machines.
• Setup and move computer workstations.
• Travel to offices, as required.
• Participate in on-call rotation with team.
• Perform additional assignments as directed.

Required Computer Experience:

• Bachelor's degree or equivalent combination of training and experience.
• Minimum 3 years' PC support experience with an emphasis on hardware/software troubleshooting and problem resolution.
• Clear understanding and use of remote desktop control software.
• Manage and prioritize incoming support requests.
• Thorough knowledge of Windows XP.
• Working knowledge of Microsoft Office Suite.
• Working knowledge of Email clients; GroupWise experience a plus.
• Working knowledge of local area networks.
• Experience with network client configuration and operations; Netware experience a plus.
• Videoconferencing support experience a plus.

Required Skills:

• Excellent customer service and interpersonal skills, ability to work with all levels of management and staff.
• Excellent verbal and written communication skills.
• Ability to work as a team member or independently as required.
• Ability to organize and prioritize workload in a fast-paced environment.

Seeking a detail-oriented and thorough person who demonstrates a passion for immigrant rights issues and enjoys working with people of diverse ethnic backgrounds, to fill the role of Director of Finance and Administration. The candidate will work in a four-person department, along with the Executive Director, Executive and Administrative Assistants, as well as working closely with the Development Department and Board of Directors. The person will be responsible for overall business administrative operations, including accounting, finance and human resources.

Responsibilities include, but are not limited to:

• All facets of accounting and financial systems, including internal controls, reporting and budgeting.
• Insure financial compliance with governmental regulations, grant and contract requirements, and generally accepted accounting principles.
• Oversees an effective human resource system, including but not limited to personnel file and database management, COBRA compliance, benefits management and other related compliance areas.
• Serve as the agency primary contract person, developing uniform contract terms and procedures and maintaining contract records

Qualifications:

• Bachelor's degree in Accounting or Finance.
• MBA or CPA preferred o nonprofit accounting experience.
• Strong management, organizational, accounting, writing and analytical skills and ability to meet deadlines.
• Knowledge of Latino culture and/or Bilingual Spanish/English a plus.

• Candidates must be at intermediate to advanced skill level with MS Word and Excel.
• Excellent organizational and communication skills are necessary.
• Real Estate/Escrow Assistant, Property Management/Development, or Legal experience is a plus.
• Must be able to provide own transportation to and from assignments.